Continental Mapping
  • Sun Prairie, WI, USA
  • Hourly
  • Full Time

Medical, dental, vision, disability insurance, flex spending accounts, 401(k) paid holidays, PTO and more


Continental Mapping, a leading provider or Geospatial solutions, based in Sun Prairie WI is seeking an Office Coordinator. We are looking for an energetic, detail oriented, organized and professional front office administrator to join our team.

The successful candidate will excel in multi-tasking, customer service, logistics, thrive on challenge and be technology savvy.

The Office Coordinator is to provide high-level administrative support to all sectors of the Company and coordinate office supplies, meetings, services, etc. The responsibilities are broad and will be changeable in nature with the growth of the company and position.

 

Essential Functions and Responsibilities include the following. Other duties may be assigned.

  • Administrative
    • Greet and welcome guests upon arrival; ensure guest log is completed
    • Answer and direct phone calls
      • Ability to learn phone system and troubleshoot basic problems
      • Change voicemails on general mailbox for office closings
    • Distribute correspondence emails, letters, newsletters, etc.
      • Read and analyze incoming memos, submissions, reports to determine their significance and plan their distribution
    • Sort and distribute incoming mail
    • Prepare and mail USPS/UPS/FedEx packages
    • Prepare and ship materials to shows/convention
    • Maintain organizational charts of Company using Visio software
    • Independently prepare reoccurring and ad hoc reports in spreadsheets and other formats
    • CRM entries
    • Assemble proposal binders and documents
    • Assist with credit card reports for executives as needed
    • Assist with special projects
    • Assist with event planning for Company events
    • Travel arrangements
      • Point of contact for travel and lodging reservations for sectors and executives
    • Office
      • Reserve training rooms outside of CMC office area
      • Organize and schedule meetings
        • Set up and break down meeting rooms
        • Take notes as needed and distribute to appropriate personnel
      • Order office and breakroom supplies
        • Maintain clean and tidy office supply area and breakroom
      • Schedule service/maintenance appointments
      • Set up new hire desks with supplies and name tag
      • Order business cards
      • Provide phone training to new hires including setting up voicemails, forwarding calls, etc.
      • Assist in keeping message boards active with updated information
        • Prepare welcome signs for new hires and guests
        • Responsible for taking new hire photos and posting welcome on message boards
      • Serve as the 'go-to' person for any office related needs
      • Identify opportunities for process and office improvements, design and implements new systems

 

Job Knowledge, Skills & Abilities

  • Intermediate level using Microsoft Office software (MS work, Excel, PowerPoint, Visio and Outlook) is required
  • Experience with travel arrangements and lodging
  • Comfortable with learning and using new technology
  • Proficient in using standard office equipment including copiers, printers, computer software, phone system, etc.
  • Be tenacious in finding solutions to problems

 

Experience and Education

  • Bachelor's or Associated degree in communication, public relations, marketing preferred but not required along with at least three years of experience working in an office environment as an Administrative or Executive Assistant or a combination of education and experience.

 

                                                       Equal Opportunity Employer

Continental Mapping
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